Privacy Policy

1. Types of Data Collected

For the purpose of providing archiving, management, and scanning services for physical documents, we may collect the following categories of data:

• Identification and contact data: name, company name, address, phone number, email address.
• Operational and content data: metadata related to archive files and boxes (barcodes, document names, dates, categories), retrieval requests.
• Security and access data: access logs to the secure storage facility, history of performed scans.

2. Purpose of Data Processing

Your personal data is processed based on the contract and legitimate interest, exclusively for:

• Providing and invoicing secure storage and data management services.
• Identifying, indexing, and quickly retrieving physical documents from the archive.
• Communicating regarding file status, access appointments, or scans.
• Improving security and operational procedures in the storage facility.
• Fulfilling legal obligations (e.g., maintaining financial records).

3. Security Measures

We apply rigorous technical and organizational measures, similar to those in our physical storage facility, to protect data:

• Access to IT systems is restricted and monitored.
• Data is stored on secure servers with regular backups.
• Employees are trained on confidentiality and data protection.
• We do not sell, rent, or distribute data to third parties for marketing purposes.

4. Your Rights

In accordance with Regulation (EU) 2016/679 (GDPR), you have the right to:

• Access the personal data we process.
• Rectify inaccurate data.
• Erasure of data, under certain legal conditions.
• Restriction of processing.
• Object to processing based on legitimate interest.
• Data portability.

To exercise these rights or for any privacy-related questions, please contact us.